Our Scope of Service

Front view of a small airplane parked on a tarmac with blue sky and wispy clouds in the background.

Our Scope of Service is as follows:

When we receive your Ferry Request, either through our Ferry Request form on our Schedule your Ferry Request page or elsewhere, we will contact you to acknowledge receipt of your Request and to discuss further about the aircraft and the trip. Once we have all of the necessary information, we will write up a Flight Estimate and send it to the email address provided. Our Estimate will include:

  • The Aircraft Information;

  • The Route Information;

  • The Flight Legs along the route based on the proximity to the intended route, distance between them based on aircraft performance, and best fuel price for just fuel stops and FBO amenities for food and overnight stops, which may include Landing Fees (Airport Authority & FBO), Lodging & Ground Transportation costs of such Legs (we will do our best to avoid unnecessary fees and costs);

  • The Cost to Fuel up at each stop based on the aircraft’s average performance and the current fuel price;

  • The Pilot Repositioning Costs, which include Airfare from the Pilot’s home airport to the nearest international/regional airport of the Origin Airport, Night-Before Lodging [if applicable] and Ground Transportation to the Origin Airport, a daily Meal Voucher to cover Pilot’s meal expenses, and Night-After Lodging [if applicable], Ground Transportation [if applicable], and Airfare from the nearest international/regional airport of the Destination Airport back to the Pilot's home airport, and;

  • The daily Pilot Fee as listed on our Services page

If any item of the Flight Estimate needs to be changed (Date of Flight, Origin/Destination Airports, etc.), we will revise and send an updated Flight Estimate to the email address provided.

Once we receive your approval of our Flight Estimate, we will generate a Provisional Accounting Report, which will have all of the aforementioned information of the Flight Estimate and the Provisional Total to be transferred, which includes all of the Estimated Costs (now the Provisional Costs) EXCEPT for the Pilot Fee, which will be paid at the completion of our Services. We must receive this Provisional Total beforehand to have all of the funds to cover all of the costs listed in the Provisional Accounting Report.

Once we receive the Provisional Total, the funds will be held in escrow and all the Provisional Costs will be paid accordingly (Repositioning Costs will be paid ASAP to obtain their retrieved prices, Flight Legs costs will be paid as the Pilot arrives at each stop).

NOTE: ALL VALUES ARE SUBJECT TO CHANGE FOR THE FINAL COST. The Estimated Total nor the Provisional Total do not include the cost to fuel the aircraft to full capacity, or as directed by the Pilot, prior to the Date of Flight. Any difference in price from the Estimated/Provisional Cost of any item to the Final Cost of any item will be credited to/owed from you, our Client, the Pilot furnishing to Client a Final Accounting Report and copies of all receipts, ensuring that only the Pilot Fee is paid to the Pilot as compensation for our Services and not any other item.

You will help us ensure that all of the required documents to perform the trip will be onboard the aircraft prior to the Pilot’s arrival, including but not limited to:

  • Airworthiness Certificate;

  • Registration Certificate;

  • Radio Station License (required for international flights);

  • Operating Handbook (which must include the Operating Limitations of the aircraft);

  • Weight & Balance sheet (latest revision), and;

  • Flight Supplements of all installed avionics and aircraft modifications.

Additional documents may include a signed/submitted copy of the Bill of Sale of the aircraft showing transfer of ownership, and all Logbooks of the aircraft for the Pilot to carry onboard the aircraft.

We will use our best Aeronautical Decision Making, Crew Resource Management and Risk Management to safely operate the aircraft and execute the trip, in compliance with Title 14, Code of Federal Regulations, Part 91 (or international law equivalent for General Aviation flight). We will make every effort to keep you informed of our progress as we start and finish each Leg of the trip, where cellular service allows, and to note any and all discrepancies on the aircraft and inform you of our progress along the route, as part of our commitment to being honest, professional and transparent.

Once we complete our Services and hand over the keys, we will send you a Final Accounting Report showing the Final Costs of every item and include our daily Pilot Fee in the Total Cost. We will also provide a Balance Sheet in the Final Accounting Report showing all of the credits and debits to your account, adjusting your account to show the Remaining Balance owed.

Special Circumstances

We strive to thoroughly plan the trip and complete it as planned to the best of our ability. While every reasonable attempt is made to ensure that things go to plan, we cannot control everything and we must adapt to the specific circumstances of each trip. Here are the Special Circumstances of our Services:

  • If we must deviate from any of our Flight Legs to an unlisted stop, whether we are unable to reach our original stop due to NOTAM, weather or other factors, we will inform you as soon as we are able to and note the changed stop of the Flight Leg in the Final Accounting Report, including any change in Flight Leg costs.

  • If weather or other factors pushes the duration of the trip additional days, we will only charge the following hourly rates to complete the trip:

    • For Single-Engine CONUS/CA/AK, $60/hr Hobbs time or Tach time, whichever is greater;

    • For Single-Engine International, $90/hr Hobbs time or Tach time, whichever is greater;

    • For Multi-Engine CONUS/CA/AK, $90/hr Hobbs time or Tach time, whichever is greater, and;

    • For Multi-Engine International, $120/hr Hobbs time or Tach time, whichever is greater,

    up to the maximum daily rate that is listed for such Service, plus the daily Meal Voucher.

  • If weather or other factors makes the trip impossible to start or complete, we will work with you to resolve such factors to be able to start or complete the trip. If we must wait with the aircraft after the Pilot’s arrival prior to the trip, or wait with the aircraft while performing the trip, we will only charge the following per diem rates to stay with and care for the aircraft:

    • For Single-Engine CONUS/CA/AK, $60/day per diem;

    • For Single-Engine International, $90/day per diem;

    • For Multi-Engine CONUS/CA/AK, $90/day per diem, and;

    • For Multi-Engine International, $120/day per diem,

    plus the daily Meal Voucher and all additional Lodging & Ground Transportation costs.

  • Additional circumstances may arise on a case-by-case basis depending on the aircraft and trip (Aircraft Limitations, Special Flight Permit Conditions & Restrictions, etc.)

We appreciate your time in reading our Scope of Service, and we look forward to working with you and moving your aircraft to its new home!

Schedule your Ferry Request